Accommodations and Services

The Evergreen Valley College Academic Accommodation Plan (AAP) is a confidential document outlining a student’s accommodation or adjustments approved to support the student in a course. Students will have a copy of their AAP emailed and/or provided in paper copy by their DSP Counselor or Coordinator after their DSP Intake. Please see DSP if additional copies are needed.

DSP students are responsible for sending their AAP to their instructors for each course for each semester. Students can notify their instructors of their accommodations by emailing their Academic Accommodation Plan to their instructors at least 1 week before the semester starts.  

NOTE: Accommodations are not retroactive. While students can apply for accommodations anytime during the semester, please keep in mind accommodations begin only after you have completed the DSP New Student Intake process AND faculty receive a copy of your AAP.  

Below is an optional email template for students' convenience.  

Subject:  [Class - Course Number - Section Number, First Name Last Name, Student ID DSP Accommodations]

example: [ COMS - 20 - 1234 John Doe, 1234567 DSP Accommodations]  

Message:  

Hello [Instructor Name]

My name is [First and Last Name] and I am in your [Class and course number] this semester. Attached is my Academic Accommodation Plan (AAP) which details all of my accommodations for this semester. Please reply when you get a chance so I can confirm you have received my AAP. 
 

Online Exams:  

• If you have an online class, email your  AAP  and your instructor will add your extra time on Canvas.  

In Person Exams: 

• If you would like to use your extra time on exams or quizzes, stop by the DSP office to get a green testing sheet. You can pick up your testing sheet, give it to your instructor and they will fill it out with your exam details, once it is complete you will give it back to our office and we'll schedule your exam.  You can get a copy of your testing sheet from DSP.  
• DSP needs at least 7 business days to schedule and confirm your exam.  

DSP Testing Hours

• Monday: 9 am - 2 pm 
• Tuesday: 2 pm -5 pm 
• Wednesday: 2 pm - 7 pm 
• Thursday and Friday:  9 am - 2 pm 
  
  • *Please note on Friday's exams can end at 2 pm, but the front desk and other office appointments are closed after 1 pm. 

Fall 2024 Testing and Office Closures: The DSP will be closed during the below times in Fall 2024. 

Testing Information for Nursing Students Only: 

As a nursing student in NURS 010, 011A, 011B, 012, 013, 014A, or 014B, your DSP testing process will look different than your other classes. You will need to send your instructor a copy of your AAP and let them know you would like to use your DSP testing accommodations for your nursing exams. It is best to do this over email so your instructor and DSP can refer back to if needed. Then your instructor will notify DSP with the exam dates/times and will provide your exam to DSP.

DSP will then schedule your nursing exam(s) dates/times and will advise you and your instructor via email.  If you have not heard from DSP to confirm your testing appointment(s) with scheduled dates/times) in DSP, at least 2 weeks prior to your exam I would follow up with your instructor and DSP. 

If you have been approved for Notetaking Express, Audio Recorders, or a Smart Pen on your AAP, you can request your technology using this request form.

If you have been approved for E-text or other alternative formats such as enlarged text or braille, you can make your request using this request form. Note: You will need to use your EVC Student email to complete this request.

Please see the DSP if you need any support completing the above forms.

If you have any questions regarding your alternative media request, you can email our Adaptive Media Technology Specialist - david.micetich@evc.edu. 

If you have been approved for adaptive furniture, please email your name, student ID #, class schedule and type of adaptive furniture needed (i.e. lift table, ergonomic chair, separate desk/chair, bean bag, etc.) to Debbie Collins at debra.collins@evc.edu as soon as you register for your class. 

ASL Interpreting and Captioning services are approved by EVC DSP as part of a student's Academic Plan created during the intake process. Scheduling ASL interpreters or captioners requires advance notice.

Students are highly encouraged to plan and request interpreting services as early as possible by utilizing priority registration and scheduling an appointment to see an academic counselor to plan and register for classes. After you have registered for classes, you can request ASL interpreting or captioning services at the time of Priority Registration or no later than 2 weeks after Priority Registration. If you are not able turn your request in by that time, please contact DSP as soon as possible.  ASL Interpreters and Captioners are assigned based on a variety of factors, including but not limited to staffing availability, skills, knowledge, and ability level as well as the individual communication needs of each student. The DSP will make every effort to honor student preferences for a particular ASL interpreter or Captioner; however, EVC DSP does not guarantee that a specific ASL interpreter or Captioner will be assigned or available.  

How to arrange Interpreting Services:  

Schedule an appointment with the DSP counselor or the DSP Coordinator.  Your DSP counselor or coordinator will approve ASL interpreting or captioning services based on appropriate disability verification. EVC DSP utilizes ASL interpreters and captioners from our college district pool as well as remote ASL interpreters/captioners from SignGlasses. Contact is Debbie Collins or DSP Coordinator to schedule a SignGlasses on boarding session.  

SignGlasses:

EVC DSP uses SignGlassses to more efficiently schedule online or in person interpreters for students. SignGlasses is a platform that allows students to request interpreting services for remote ASL Interpreting and captioning or in person EVC ASL Interpreting and captioning. Note: In person interpreters and captioning is based on availability and scheduling.  SignGlasses also offers a different option for ASL interpreting which includes special glasses worn by the student where ASL interpretation is received and viewed via the glasses. Check out the video below for more information.  

To request interpreters or captioners for classes:  

Email your class schedule prior to each semester or session you are planning on taking classes at EVC. Send the email to Debbie Collins debra.collins@evc.edu. Please include:  student name, student ID #, what semester (Fall, Spring, Summer, or Winter) and which class(es) you are registered for. ASL interpreter or captioner class requests are highly preferred to be submitted at the time of Priority Registration (Mid-April for Summer/Fall and Mid-November for Intersession/Spring or shortly thereafter, but no later than 4 weeks prior to the beginning of the summer/fall and intersession/spring semesters.  If not submitted by the dates noted below, there is not a guarantee that an interpreter or captioner will be available or assigned to student's classes at the start of the semester/session. For intersession session and spring semester (January start times) -- ASL interpreting or captioning class requests must be submitted no later than December 1st.  For summer session (June start date) -- ASL interpreting or captioning class requests must be submitted no later than May 1st and fall semester (August start date) -- ASL interpreting or captioning requests must be submitted no later than July 1st. Once ASL Interpreting or captioning assignment is submitted via email to Debbie Collins, it is the responsibility of the student to notify Debbie Collins if there are any changes to class schedules or ASL interpreting or captioning requests as soon as possible or in a reasonable amount of time, prior to the start of the interpreting or captioning services.

To request interpreters for all other approved campus services and/or events:  

Interpreter Requests must be made through Sign Glasses Portal.  Submit request one week in advance of the scheduled appointment or event.  

Absences:  

Students must notify Debbie Collins at debra.collins@evc.edu if they are not able to make their class or scheduled meetings with an ASL interpreter or Captioner. Cancellations must be made at least 72 hours (about 3 days) in advance to not count as a no show.  If a student is absent for three consecutive class sessions and/or interpreting meeting and has not submitted prior notification to Debbie Collins at debra.collins@evc.edu or the DSP Coordinator, the interpreter will automatically be reassigned to another class or assignment. There will be a reevaluation to consider reinstating interpreting services which are handled on an individual basis with the DSP Coordinator.  

The first week of each class session, interpreters will wait 30 minutes to allow for students to arrive who may be running late due to unforeseen circumstances. On the second week and thereafter, if the student has not arrived after 20 minutes, the interpreter may be reassigned to another class. If an interpreter is absent for their assignment, the DSP will notify the student of arrangements.  

Concerns:  

If a student has a concern about an interpreter, the student is encouraged to meet with the assigned interpreter to resolve the issue. If the student does not feel comfortable meeting with the interpreter to resolve the issue, the student is encouraged to contact the DSP Coordinator for assistance. Requests for a change of interpreter should be directed to the DSP Coordinator.  

Tips:

Students are highly encouraged to use the DSP priority registration period to allow reasonable time to establish accommodation. Late and/or last-minute Interpreting Service Requests (ISRs) will be expedited as quickly as possible as staffing allows. Please note there is no guarantee that an interpreter or Captioner can be scheduled with late notice.